DEFENSE, VETERANS, AND EMERGENCY MANAGEMENT
Joint Force Headquarters, Maine National Guard
Camp Keyes, Augusta, Maine 04333-0033
MEARNG-DCSOPS-DL 29 April 2019
FOR: SEE DISTRIBUTION
SUBJECT: Distance Learning Classroom Policy
is effective immediately. Unless sooner rescinded or superseded, this policy
will expire on 30 September 2020.
policies and guidelines are intended to insure consistent and effective
operation of our entire Distributive Training Technology Project (DTTP) Network and all of our Distance Learning Classroom sites (DLC) to include Audio
Armory MDLC 24 computers workstations
Armory 12 computer workstations
Armed Forces Reserve Center 12 computer workstations
240th RTI MDLC 24 computer workstations
M. Nichols, (207) 430-6529 firstname.lastname@example.org
J. Tillotson, (207) 430-5647 email@example.com
Coppenger (207) 430-5486 firstname.lastname@example.org
J. Neill (207) 430-6151 email@example.com.
a. d. How
to Schedule Services, Request, Cancel, or Change Requests for Use:
and submit an online request for Audio Bridges, DL Classroom Use, or Video
Tele-Conference Request (VTC) to the DL Manager of Site Manager.
an online request located at our DL Website: https://me.joint.afpims.mil/dlc/ Click Audio- Classroom-VTC Request link from navigation
pane at right. Google Chrome works best.
Use the Link in either the left side or top navigation bar. Google Chrome works
Civilian A request in writing must be submitted to the
DL Manager or the Site Administrator with pertinent information required for
securing the reservation. We will require a valid request and an approved form
of payment; cash, check, credit card, pre-approved government or company
purchase order, or a pre-approved site charge account.
request use of the MDLC at a remote location (armory) a minimum of 15 working
days would be required by NGB and State J6 to reconfigure the computer
you cancel your request if your plans change so that assets may be reallocated
to others in need and we are not wasting our time on events that are not
changes, or cancellations may be made telephonically or email if time does not
permit the online request.
sure to include setup time, rehearsals, and any other time requirements.
Requests: Emergencies that involve natural or state disasters will be processed
through the Chain of Command (COC) to the Joint Operations Center (JOC). The JOC will coordinate for bridging of Audio
and Video Tele-conferencing as necessary.
of Services and Support:
submitting requests for Classroom use, VTC, or Audio Bridging, make a comment
in the comments block if external support is required.
a DL representative and ask for services.
for room access as well if technical support is not required.
of the keys to the successes of the DTTP is the Shared Usage concept. This
allows Military and Civilian users to share in the utilization of classroom
technologies and services at designated sites. However, some training sites can
only be accessed by Military personnel, while Civilian users may access
services and training available to the general public. Long range planning by Units and Soldiers
would maximize utilization of classroom technologies and services at our
Media: The use of thumb drives is
strictly prohibited. DVD/CD’s are the only authorized media storage data
transport devices that are authorized in advance by the Distant Learning
Manager or authorized representative.
Software Only: It is unauthorized to
install or run any software programs on classroom workstations without prior
approval from the Distant Learning Manager or authorized representative. This is absolutely forbidden. This
requirement protects the DTTP Network and Classroom systems against any potential
viruses, unauthorized access or system configuration changes.
or Users: All personnel that enter the
classroom must sign in with the Site Administrator upon arriving at the DL
Classroom. You may be required to present a signature or picture ID to confirm
your identification. Signatures assist in the reporting of all activity and
usage to NGB for the purpose of equipment replacement and upgrades.
Usage: NO unlawful or unauthorized
usage is allowed in conjunction with any DTTP services, equipment, or resources
that are governed by national, state and local laws and regulations. Unlawful
use includes making copies of the sites software, inappropriate use of the
internet, removing any equipment from the classroom and general misuse of site
and Drinks: It is asked that you
refrain from eating while inside the classroom. Covered beverages are authorized with caution. Accidents
happen and we want to minimize equipment downtime to better serve you and to
keep operating costs at a minimum.
Time: All our customers are entitled to utilize our
services in an environment that is relatively quiet and free of unnecessary
distractions. It’s asked that you do your part to ensure that the expectations of others are met by
providing them with a virtually sterile workspace. Headsets are provided for all audio
Satisfaction: As a valued customer, we
welcome your comments regarding our facilities, operation, services, equipment,
and personnel. To help us identify ways to better serve your needs, please
provide us with your comments.
Point of Contact for this policy is Mr. David
Nichols, Distance Learning Manager (207) 430-6529.
NICHOLS (CSM Ret)
Distance Learning Manager